When you’re planning to move an office, you may get a lot of mixed advice. Some people may recommend handling the move on your own, while others will suggest hiring a professional office mover. As the advice flows in, however, you may not hear about the costly moving mistakes you will want to avoid. While relocating an office is rarely easy, there are things you can do to minimize the hassle, downtime, and extra costs. If you want to simplify your office move, familiarize yourself with the following common moving mistakes.
Mistake #1 – Not Hiring a Professional Office Moving Company
Having friends or employees move your office may be the more inexpensive option, but hiring unprofessional movers often costs you more in the end. A professional office mover has the expertise, right equipment, and trained staff to make sure your office is moved according to plan. As with most things in business, if you want it done right, hire a professional.
Mistake #2 – Selecting the Cheapest Mover
When you start looking for office movers, get a few in-person estimates and a complete list of the services they provide. You might be surprised at how many additional “hidden” fees some companies charge. Plus, cut-rate office movers often don’t have the necessary experience, equipment, and procedures in place to ensure a successful move. So, while one moving company may seem like the cheaper option, it could be the more expensive choice in the end. As with most professional services, you get what you pay for.
Mistake #3 – Not Interviewing Movers Ahead of Time
How much do you know about the office mover you’ve chosen? How does it go about hiring employees? Are employees properly screened? Are they well trained? A reputable office moving company doesn’t use temporary workers, conducts in-depth background checks, and uses secure chain-of-custody procedures. This is because offices contain vital information that needs to be protected-such as client information and credit card data-and an office mover has access to that information. Hiring a professional office moving company that doesn’t check or train its employees can put your company’s data and reputation at risk.
Mistake #4 – Not Backing Up
Your computers and servers contain massive amounts of information that you simply can’t afford to lose. Even though you’ve hired a professional office mover, you still need to take the time to backup data. This can prevent significant losses if there is an accident and equipment is damaged or lost during the move. Not backing up data could result in substantial downtime for your organization once you move to the new location.
Mistake #5 – Not Planning Ahead of Time
Office moves should be carefully planned out several months in advance. If you don’t give yourself adequate time, you won’t be able to plan out all of the details involved in moving an office. Office moves can be far more complex than moving your home. After all, you have to plan for costly downtime, relocate expensive equipment and furniture, manage employees in between two offices, and keep the moving process on task while still operating a business. Make sure you give yourself adequate time and, if possible, designate an employee for the move who will oversee all of the important tasks.
Moving your office is a big job. You can avoid these five costly mistakes and many more by hiring a professional office mover that understands the complexity of office relocations and has the experience to make the process as stress-free as possible.